Our data policy: You can trust us to handle your personal data with the utmost care and not to store or process it without your knowledge or explicit consent. Your data will never be published, rented, exchanged or sold to third parties!
The protection of your personal data is of great importance to us. We therefore process your data exclusively on the basis of legal regulations (EU DSG-VO, TKG, UrhG). Extensive operational, technical and organizational security measures protect your data against accidental and deliberate manipulation, loss, destruction and access by unauthorized persons. We regularly review our security measures and adapt them to keep up with technological advancements. In the following privacy statement, we will inform you about the most important aspects of data processing on our website.
1. Purpose of Website and Our Data Policy
Our website aims to inform customers and prospects about our products, and to provide general information about language learning.
We use Google Analytics (see 5.2) for web analysis, in order to gain information about the behavior of website visitors, which helps us to better align and develop our content. In addition, we do not collect personally identifiable information (except via forms related to registration for courses and / or exams in which you voluntarily enter data – see 4 and 5.3).
2. Collecting and Processing Data
The use of our website is generally possible without providing personal information. If we do provide the option for you to enter personal or business data (email addresses, names, addresses) on our website, the disclosure of such data from the website visitor shall only happen on an expressly voluntary basis.
General statistical information and data that provide information about the use of the website itself (e.g. how often a page is visited, or which region website visitors come from) are only collected and analysed as pooled data, and thus not available for us as individual or personal records. These data are for statistical purposes only (further details below).
3. Data of Persons under 14 Years (Children)
As a protective measure for children, we have decided not to process data from persons under the age of 14 (children). Website visitors under the age of 14 should therefore not make their data available to us, i.e. not use the areas in which personal data such as name, address etc. are required. We would also like to note that our products are only available to people over the age of 17 years (exception: registration for examinations of the Austrian Integration Fund [short ÖIF examinations] and courses that we offer for entire school classes [accompanied by one or more teachers].
For some of the services we offer – course registration, for example – we require specific personal data. Only data that are truly necessary for the service we offer are required. Further information is always voluntary. If you provide no additional information beyond the necessary basic information, this will have no negative effect on the service.
5. Cookies – General Information
5.1. Social Media Cookies
We use social media plug-ins on our website in order to recommend and share articles on social networks such as Facebook, Twitter, etc. For this we use a two-stage process: data are only transferred to third parties when website visitors click on one of the icons displayed in the social media bar. We have no influence on cookies set by Facebook, Twitter, etc., nor do we have access to them.
5.2. Cookies via Web Analytics (Google Analytics)
By activating IP anonymization on all pages of our website, your IP address will be abbreviated by Google within the member states of the European Union or other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will your full IP address be sent to a Google server in the USA before it is abbreviated. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on your website activity and to provide other services related to website and internet usage to the website operator. The IP address provided by Google Analytics through your internet browser will not be merged with other data provided by Google.
You can prevent cookies being set or stored by adjusting the corresponding settings of your internet browser (all major internet browsers offer such settings). In addition, you can prevent the collection of data generated by cookies and related to your website usage (including your IP address) by Google and the processing of this data by Google by using this link, then downloading and installing the available internet browser plug-in. We must note, however, that in these cases you may not be able to fully use the functions of our website.
By using our website, you agree to the processing of data about you by Google in the manner described above and for the purpose stated above. For more information, please visit the Google Analytics page and the Google Privacy Statement.
5.3. Cookies for Registration Purposes
We also process cookies in connection with the registration processes for our courses and / or exams. These cookies are associated with personal information. However, they will only be processed if you voluntarily enter your information during the relevant registration process to book a course and / or exam. These cookies may be stored in some cases so that your website settings can be saved until the next registration.
5.4. Cookies for the German Online Test
For the German Online Test, two cookies are used in connection with the “Moodle” software. The cookie called “MoodleSession” is important, and must be allowed in order for your login to be maintained during page-to-page access. When you log out or close your internet browser, the cookie is automatically deleted. The other cookie is purely for convenience and is called “MoodleID” by default. This cookie stores your login name in your internet browser and will be retained even after logging out. When you try to login for the next session, your username will already be filled in. You can disable this cookie, but you will have to re-enter your username every time you log in.
5.5. Function Restriction without Cookies
You can always delete cookies that are already on your computer. This procedure varies depending on which internet browser you use, so please refer to your internet browser guide (click “Help” on the internet browser menu).
6. Newsletters and Spam
We are strictly opposed to spam and will never send unsolicited emails to our website visitors. You will only receive emails from us if you have voluntarily ordered a service (e.g. newsletters), never unsolicitedly.
You can unsubscribe from email services (e.g. newsletters) at any time without stating reasons, simply by sending an email to firstname.lastname@example.org If you want to change or correct your data, you can also contact us by email.
7. No Data Exchange with Third Parties
We guarantee that we will not pass on, rent, exchange or sell any of the personal information that you have provided to third parties. The only exception here is disclosure of information to the police or other government agencies, as well as to third parties wishing to enforce their intellectual property or other property rights, or in connection with any illegal activity that would expose us to prosecution. Even in these cases, any transfer will take place only after careful consideration of the lawfulness.
8. Data Security
Personal data which you submit (e.g. registration form) will be stored on a local computer, but not on the web server of our website. The data are stored in separate files, which are protected from the server by a state of the art firewall.
9. Contractors and External Service Providers
We use an external contractor for this website – the company Logmedia, Trattengasse 32, 9500 Villach, Austria (EU) – which has access to our database, the backend and the file server. If we decide to use further external partners in the future, we will inform you immediately.
These policies described above are specific to our website and do not extend to pages to which we have links. In case of dispute, the original text is binding in German.
11. Usage Rights of Recordings (Photographs / Video Material)
If course participants consent, they grant the “Deutsch in Österreich – German in Austria” (hereinafter referred to as “DiÖ”) the right to use the photos / videos taken (hereinafter referred to as “recordings”). This right of use includes the sending of recordings to other students, the indefinite storage of recordings, the processing, retouching and use of the images for photomontages and the use for advertising purposes (e.g. advertisements, brochures, newspapers, magazines, online, in films and social media).
The course participant waives all claims and further confirms that this consent covers all claims that the student may have in regard to the production, reproduction, distribution, exhibition or public display of recordings against “DiÖ” or third parties acting with their consent.
The student is aware that this consent does not establish an employment relationship. For this agreement, regardless of the location of admission, only Austrian law with jurisdiction Klagenfurt am Wörthersee applies.
This consent is revocable at any time with effect for the future by email to email@example.com or by letter to the DiÖ office, Universitätsstraße 65-67, 9020 Klagenfurt am Wörthersee. In the case of revocation, the recordings, if they are printed media, will be removed from the next print media at the latest. If the recordings were available on the internet, they shall be removed as far as this is within DiÖ’s control.
12. Your Rights
In principle, you have the right to request information, correction, deletion, restriction, data portability, to revocation and to objection. If you believe that the processing of your data violates data protection laws or if your data protection claims have been infringed in another way, you can lodge a complaint with the competent supervisory authority. In Austria, this is the data protection authority.
If you have any questions about data protection, please send an email to firstname.lastname@example.org. Your data will be stored for six months to process the request and in case of follow-up questions. You are welcome to call us on +43 (0) 463 24 180.
Extended Privacy Statement regarding online classes
eLearning platform “Moodle”
Statement adapted for “German in Austria. Association for Foreign Language Courses”, based on the data protection information of the University of Klagenfurt. This statement is for information purposes only and has no legal validity. The legally valid version is the original one, available on Moodle.
To participate in our online-based courses and exams, it is compulsory to use the eLearning platform “Moodle” (hereinafter referred to as “Moodle”). To this end, we commission the University of Klagenfurt to create a user account.
Your access, profile, and content data are processed to manage your user account, to ensure authentication and to conduct online-based courses, including exams. The processing of your usage and connection data as well as the processing of cookies is carried out in order to be able to guarantee the use, system security and technical administration of “Moodle”.
Access and profile data: A user account will be created to log in to “Moodle”, for which your name (first name, last name, user name) and your e-mail address must be processed; without this information you cannot use “Moodle”. For more information about your person (such as a profile photo) you can voluntarily provide it on your personal profile page. Please note that in doing so you expressly consent to the processing of this voluntarily supplemented data.
Usage and connection data: When using “Moodle” your usage data (name, day, time and possibly voluntarily supplemented profile data) are documented and stored in “Moodle” for each activity. This data is used for the conduction of the course as well as for exams and Administrators to ensure system security; they are also visible to your colleagues. Your course leader and Administrators also have access to an overview of your activities and may use them to conduct the course, hold exams, and grade them. In addition, connection data (such as your IP address) is stored for the purpose of conducting courses and exams. Only the course leader and Administrators have access to your connection data.
Cookies: “Moodle” uses two types of cookie, which are stored on your computer. The first one is called “MoodleSession” and saves the login after your registration. This must be allowed so that both the login and your access permission remain during your access. When you log out of “Moodle” or when you exit the internet browser, this cookie is automatically deleted. The second cookie is called “MoodleID” and can be activated at your request to save your login name in the internet browser, so that it is automatically pre-entered the next time you log in, thereby simplifying the login process.
2. Legality/legal bases
The data processing takes place on the one hand for the execution of the contract (Art. 6 sec. 1 lit.c GDPR) using modern information technologies, on the other hand on the basis of the existing, predominantly justified interest (Art. 6 sec. 1 lit. f GDPR) on the part of the Administrators (“DiÖ”, University of Klagenfurt) in the preservation of data and for system improvement. Insofar as data is voluntarily supplemented on the personal profile page, this data is processed on the basis of Art. a GDPR and Art. 9 sec. 2 lit a GDPR.
3. Transmission of data
The data will be processed for specific purposes by the staff entrusted with the conduction of the course and the examination and by the Administrator(s) and will only be passed on to other internal persons or to third parties if this is necessary for the fulfilment of the public interest in accordance with Article 6 (1) lit. e GDPR (possibly in conjunction with Sections 1-3 of the “UG” [university law]) or required for the purpose of contract execution, or if you have previously given consent. To preserve evidence in criminal law matters or for law enforcement, the necessary data are transmitted in individual cases to lawyers or to the competent authorities or courts.
4. Duration of data storage
Your data will only be stored by us for as long as is necessary in compliance with the relevant legal provisions for the fulfilment of the purpose. In any case, we store data as long as is required by statutory retention periods or as long as periods of limitation regarding potential legal claims are still open.
5. Rights of the persons concerned in accordance with Art. 12 ff. GDPR
You have the right to delete your voluntarily supplemented profile data independently as long as you have an active user account on “Moodle”. Thereafter, you have the right to revoke your consent at any time by sending written notice to the bodies listed under “Contact Details” with effect for the future. The revocation shall not affect the legality of the processing carried out on the basis of the consent up until the revocation. You are entitled to information, rectification, deletion, restriction, data portability and opposition with regard to your stored data. If you believe that the processing of your data violates data protection law or your data protection claims have been violated, you can file a complaint with the data protection officer of the University of Klagenfurt email@example.com or with the Austrian data protection authority.
The institutions responsible for the data processing are “Deutsch in Österreich. Verein für Fremdsprachenkurse” and the Rektorat der Universität Klagenfurt, Universitätsstraße 65 – 67, 9020 Klagenfurt am Wörthersee. The people responsible for “Moodle” can be found under elearning@aau. at; the Data Protection Officer of the University of Klagenfurt under firstname.lastname@example.org.
Extended Privacy Statement regarding COVID-19
Contact Tracing (tracking of contact persons)
To prevent the spreading of COVID-19 we are – if a confirmed COVID-19 case occurs – obliged to fulfill certain reporting and information obligations with the respective Austrian health authorities.
For the purpose of “Contact Tracing” we process personal data like name, telephone number and address as well as health-related data (if a person is at higher risk of severe COVID-19) of all course participants and examination candidates. Thus to secure that a person who (possibly) were in contact with a confirmed COVID-19 infected can be notified as soon as possible. Data will only be transferred to third parties (the Austrian Health Authority) by official directive and in compliance with the data minimization principle. The legal basis for data processing and transfer are § 3 and § 5 para. 3 of the Epidemic Law.
The data will be stored until the infection preventing purpose is fulfilled and no requests from authorities are likely to be expected anymore, or if the data is no longer needed as an evidence of official steps that were taken or for other reporting obligations.
“Remote” extension of classroom teaching
Under certain circumstances, classroom teaching may have to be recorded and transmitted online for certain groups of people by means of remote facilities and such recordings may be available online for a longer period of time. If remote facilities are applied, all participants of a respective course are affected, not only certain groups of people. Remote teaching facilities can either be cameras and microphones (video and audio livestream) or microphones only (audio livestream).
Software and technical devices are “Moodle”, “BigBlueButton” (also known as “AAU Classroom”) and “Meeting OWLs”. They are hosted at the University of Klagenfurt and stored on its local servers in compliance with the general security regulations. No data will be transferred to third parties.
The purpose is the technical implementation of a remote extension in order to make the respective course(s) available for online consumption to certain groups of people. The processing of personal data, such as IP addresses, audio and video recordings and chat texts is necessary for organizational and systemrelated reasons. The legal basis for data processing and transfer is the University Act (UG).